Privacy Policy - Poly Logistic and Trading
Exclusive B2B scope
This Privacy Policy applies exclusively to data of individuals acting as representatives of a company or within their professional activity (B2B context). No end-consumer data is collected.
Data controller
Personal data collected through this website is processed by:
Controller
Poly Logistic and Trading
Address
Office 525, No. 172, Huangzhou 2nd Road, Baiyun District, Guangzhou, China
contact@polylogisticandtrading.com
Phone
(+86) 185 2029 6413
DPO
In designation process. Interim contact: contact@polylogisticandtrading.com
Regulatory framework
Regulation (EU) 2016/679 (GDPR) - applicable to users in Spain and the EU
Categories of processed data
The website forms collect:
- First and last name of the company representative
- Company legal name or trade name
- Corporate email and contact phone number
- Company country and city
- Information about the import transaction
Purposes of processing
- Respond to commercial inquiries and logistics assessment requests
- Prepare and send service proposals and quotations
- Manage the commercial relationship with client companies
- Send commercial communications (only with explicit consent)
- Comply with applicable legal obligations
Legal basis for processing
- Consent (Article 6.1.a GDPR): for commercial communications
- Contract performance (Article 6.1.b GDPR): to respond to requests
- Legitimate interest (Article 6.1.f GDPR): for B2B commercial relations
- Legal obligation (Article 6.1.c GDPR): customs and tax regulations
Retention periods
- Inquiries that do not result in a contract: up to 24 months
- Data from active contractual relationships: for the contract duration
- Data from completed contracts: minimum 5 years
- Commercial communication data: until consent withdrawal
Recipients and transfers
Data is not sold or disclosed to third parties for their own commercial purposes. It is shared only with technology providers and entities necessary for delivery of logistics services.
Poly Logistic and Trading operates from China. For transfers from the EU, Standard Contractual Clauses (SCCs) approved by the European Commission are applied.
Data subject rights
Individuals whose data is processed while acting as professionals or verifiable company representatives have the following rights:
Derecho
Alcance y base
Access
Art. 15 GDPR
Know what data is processed, for what purpose, and for how long. Response within 30 calendar days.
Rectification
Art. 16 GDPR
Correct inaccurate or incomplete data, especially outdated contact and business data.
Erasure
Art. 17 GDPR
Request deletion when data is no longer necessary or consent is withdrawn, subject to legal exceptions.
Objection
Art. 21 GDPR
Object to processing based on legitimate interest or commercial communications. Immediate effect for direct marketing.
Restriction
Art. 18 GDPR
Request suspension of processing while its accuracy or lawfulness is verified.
Portability
Art. 20 GDPR
Receive data in a structured format and transmit it to another controller when processing is based on consent or contract.
How to exercise your rights
To exercise any of these rights, email contact@polylogisticandtrading.com and include:
- •The right you want to exercise
- •Identification details (name, company, previously used contact email)
- •Identity verification documents if requested
Response period: 30 calendar days from receipt of the request.
Users in Spain or the EU may lodge a complaint with the Spanish Data Protection Agency (AEPD) at www.aepd.es, or with the supervisory authority in their country of residence.
Information security
- Web communications encryption using HTTPS/TLS
- Role-based access control
- Security incident management procedures
- Confidentiality agreements with providers
Changes
Poly Logistic and Trading may update this Privacy Policy to reflect regulatory changes. The current version is always the one published on the website.
Safeguards for international transfers
For data transfers from the EU/EEA to China, Poly Logistic and Trading applies the Standard Contractual Clauses (SCCs) approved by the European Commission (Article 46 GDPR). In specific operations where SCCs do not apply, transfer is based on Article 49.1.b GDPR (necessity for contract performance).
For questions about this policy or to exercise your GDPR rights, contact our team.
Contact Poly